$1,270+ — the fine one expired document can draw
Never hand a DOT auditor an expired document again.
RigFile tracks all 18 driver-qualification-file items for owner-operators, warns you weeks before anything lapses, and prints an audit-ready PDF the second someone asks. Not fleet software with the seats stripped out — built for one driver from day one.
Free forever for one driver. No credit card. About 10 minutes to set up.
18 / 18
DQF items tracked
Seconds
to an audit-ready PDF
§391.51
the checklist we mirror
Driver Qualification File
Your DQF at a glance
- Medical Examiner’s Certificate21 days left
- CDL — Class ACurrent
- Certificate of ViolationsOverdue
- Annual MVR ReviewCurrent
- Clearinghouse QueryCurrent
Sample file — yours takes about 10 minutes to set up.
Built for the smallest operators on the road
- Owner-Operators
- Hotshot Haulers
- Expediters
- Box-Truck Operators
- Small Fleets (1–10 trucks)
Why RigFile
Fleet-grade audit protection, sized for one truck.
Big fleets have compliance departments. You have RigFile — and ten minutes at a truck stop is all it takes.
All 18 items. One calendar.
Med card, CDL, annual MVR review, Certificate of Violations, Clearinghouse query — every dated item in your qualification file, each with a live countdown.
Warned before it costs you.
Statuses flip from green to amber inside your warning window — 30 days by default, tunable from 1 to 365 — and the dashboard ranks what to fix first. A renewal you could do next week should never become a $1,270+ violation.
An audit PDF in one tap.
DOT auditor, safety investigator, insurance underwriter — when someone wants your file, export a clean, dated, organized packet in seconds instead of digging through the cab.
Built for one driver first.
RigFile was never fleet software with the seats stripped out. Every screen assumes you are the driver, the safety manager, and the back office — because you are.
New-entrant audit ready.
Running on new authority? The FMCSA safety audit lands inside your first 12 months. Walk in with a complete, organized file instead of a shoebox of receipts.
Every document, attached.
Snap a photo of the paper copy and it is filed with the right item and the right date — so the packet you hand over is complete, not just a checklist.
How it works
Ten minutes now. Covered all year.
No integrations, no imports, no training videos. If you can fill out a logbook, you can set up RigFile.
Enter your dates
List each of the 18 DQF items with its expiration or review date — med card, CDL, MVR review, all of it. One sitting, about ten minutes, from your phone or laptop.
Let the calendar watch
Every item gets a live countdown: green when you’re clear, amber inside your warning window (30 days out of the box), red when something needs action now. Your dashboard flags trouble before deadlines do.
Print your proof
Auditor, officer, or underwriter asks? Generate a dated, organized, audit-ready PDF of your entire file in seconds — from the cab, the office, or the scale house.
Pricing
The free plan is a complete calendar.
Track your entire file, free, forever. Pay only when you want the audit-ready PDF in hand — or your operation grows past one driver.
Free
The complete compliance calendar for one driver. Free forever — not a trial.
- 1 driver file (you)
- All 18 DQF items tracked
- Color-coded expiration calendar
- Live status on every item: valid, expiring soon, expired, missing
- Warning window before anything expires (30 days by default)
- Export your data anytime
No credit card required.
Solo
Full audit protection for the owner-operator — the PDF that proves you are covered.
- Everything in Free
- Unlimited audit-ready DQF PDFs
- Attach photos & scans to every item
- Custom warning window (1–365 days out)
- Dated archive of every audit PDF you generate
- Priority email support
No contracts — cancel anytime.
Fleet
The same audit protection for small operations running up to 10 trucks.
- Everything in Solo
- Up to 10 driver files
- Audit-ready PDFs for every driver
- Per-driver status board — spot trouble at a glance
- One compliance calendar across your fleet
No contracts — cancel anytime.
Prices in USD. Payments handled securely by Stripe. Your data is yours on every plan — export it or delete it anytime.
The moments
You already know the days this is for.
RigFile exists for the days you hope won’t come — and the ones already on the calendar.
The new-entrant audit
Eight months under your own authority, and the FMCSA safety-audit notice lands in your inbox. Instead of losing a weekend to a shoebox of paperwork, you export one organized packet and get back to booking loads.
New-entrant safety audits happen within your first 12 months of authority.
The roadside inspection
An officer works through the truck, then asks about your medical certificate. You already know the answer — RigFile flagged it three weeks out, and you renewed it last Tuesday.
Driver-qualification checks are a routine part of inspections.
The insurance renewal
Your agent wants proof your qualification file is current before quoting the year. One PDF, sixty seconds, sent — while the other guy is still digging through the glovebox.
Carriers and underwriters can ask to see your file, too.
FAQ
Straight answers.
The things owner-operators actually ask.
What exactly is a driver qualification file?
Federal rule 49 CFR §391.51 requires every CDL driver — including owner-operators driving for themselves — to keep a qualification file: employment application, CDL copy, medical examiner’s certificate, annual MVR reviews, Certificate of Violations, road-test certificate, Clearinghouse queries, and more. Counting every dated item and renewal, that’s 18 things to keep current. RigFile tracks all of them.
Is the free plan actually free, or a trial?
Free forever — no credit card, no expiration date. You get one driver file, all 18 items, and the color-coded compliance calendar with a warning window before anything lapses. You pay only when you want unlimited audit-ready PDF exports (Solo, $29/mo) or more drivers (Fleet, $99/mo).
Will the PDF actually work in a DOT audit?
RigFile organizes your file the way auditors check it — item by item against §391.51, with every date front and center. You still need the underlying documents to be genuine and current; RigFile’s job is making sure they are, and proving it cleanly. It’s a record-keeping tool, not legal advice.
Is my data secure?
Yes. Your records are encrypted in transit and at rest, isolated to your account with row-level security, and never sold or shared. You can export or permanently delete everything whenever you want.
Can I get my data out?
Anytime, on every plan. Export the audit PDF or download your dates and records. It’s your file — RigFile just keeps it current.
Do I need to connect an ELD or install anything?
No. RigFile is deliberately standalone — it runs in the browser on your phone or laptop, with nothing wired into your ELD or dispatch software. Enter your dates once and you’re covered. And if you get stuck, email support is included on every plan, answered by people.
Be audit-ready before anyone asks.
Somewhere on your calendar, something is quietly expiring. Ten minutes tonight puts all 18 items where you can see them — with a clean PDF one tap away.
No credit card required. Free plan forever — not a trial.